Top Echelon offers many tools for recruiting. They include a recruiting network, the Big Biller recruitment software, and a recruiting database full of candidates. It doesn’t matter the kind of market in which you find yourself, finding high-quality candidates is a priority when it comes to hiring.

Top Echelon’s candidate database is called the MEGA Database (or Network Candidates by members of TE’s recruiting network). This recruitment database can increase the ability to source candidates for open job orders, thus allowing recruiters to fill those job orders more quickly.

MEGA Candidate Database

The very first version of Big Biller was specifically for small recruiting agencies, specifically for solo practitioners who owned an agency and also worked a desk. While Big Biller has grown over the years, it’s still uniquely suited for smaller agencies, focusing on ease of use and versatility.

For agencies of this size, speed is key. As the saying goes, “Time kills all deals.” Big Biller’s simple interface and emphasis on fewer clicks and keystrokes allows agency owners and recruiters to complete important tasks more quickly for the purpose of sourcing, screening, and presenting qualified passive candidates to the hiring manager. Once again, the best way to grow a recruiting business is by making more placements and making them more quickly.

1. Filling tough-to-fill job orders

Let’s face it: high-quality candidates are in demand, but high-quality candidates are exactly what your clients want. The MEGA is the place for sourcing candidates when you can’t find them anywhere else.

2. Filling job orders more quickly

It’s not just about filling the job order with the best candidate, but it’s also about filling the job order with the best candidate more quickly. Your clients will be impressed, and you might see more placement checks.

3. Finding a candidate from a specific geographic region

Sometimes, it’s not just that high-quality candidates are difficult to find. You have to find them in a specific place, too. The MEGA search tool can help with this, as well.

4. Filling job orders you can’t get to because you’re so busy

What’s the point of having a bunch of job orders if you don’t have the time to fill them all? No point, that’s what! The MEGA helps leverage your resources to make more placements and increase your billings.

5. Expanding into a new niche

Accept job orders outside of your niche by partnering with other recruiters and using their candidates. Now you’re really making placements you would not have made otherwise!

6. Increasing your revenue

More candidates can lead to more placements, which can lead to more recruiting fees, which means more revenue. And really, isn’t that what this whole crazy profession is all about?

These are compelling reasons, but selecting a recruiting database for your agency is not an easy decision. A lot of thought must be put into the decision-making process, which is why you should ask yourself some pointed questions before “pulling the trigger” on your choice.

Is a job applicant database the same as an ATS?

The Big Biller recruiting software contains its own job applicant database. When you use Big Biller, you have access to your own database. However, if you join Top Echelon’s recruiting network, then you have access to another recruiting database, the MEGA Candidate Database. So in actuality, you’d have access to two databases—your database within Big Biller and the MEGA Database, supplied and maintained through Top Echelon Network.

What’s the best way to grow your recruiting database?

Obviously, you want as many job candidates as possible in your database. However, you want those candidates to be high quality, and you also want the information associated with those candidates to be as accurate and up to date as possible. That’s why it’s important to choose an ATS that has the best recruitment database and corresponding tools for recruiters that allow you to increase quantity without having to sacrifice quality.

Which recruiting database tools and features are the best?

This is a subjective question. That’s because what one recruiter or agency considers best might not be what another recruiter agency considers to be best. It all boils down to what is important to you. So the first step is to identify the priorities you have for your recruitment database and then go about the job of finding a database that matches your unique needs.

Big Biller offers top-of-the-line features and functionality in terms of its recruiting database, all of which are focused on saving time during the recruiting and hiring process. These features include spreadsheet imports, resume parsing, email parsing, LinkedIn database integration, and customization, among others.

Big Biller offers both an applicant tracking system free trial and demo.

You can sign up for a FREE 15-day trial of the software


Or you can sign up for a live demo of the Big Biller ATS recruitment system


Why is a Candidate Database important?

A robust candidates resume database is important for many reasons. First of all, you can’t make placements without candidates. Second, you can’t make placements unless you can access the information in your database quickly and efficiently. Having the information is one thing. Doing something with that information is another.

The goal, of course, is to match candidates (specifically their resumes) with job openings. There are two factors involved with this process:

  1. The quality of the candidates (i.e., how well they match to the openings)
  2. How quickly you can make the match of candidates to job openings

The bottom line is this: if you’re an agency recruiter or search consultant, then you need the best recruitment database possible. In the past, recruiters got by with index cards and spreadsheets. Those days are long gone. Now, unless you have a powerful candidate database, then you’re going to be at a strategic disadvantage. Your competition will consistently get more qualified candidates in front of employers more quickly, and as a result, they will make more placements.

There is only so much time in a day. Where do you want to spend the majority of your time? On dealing with an antiquated system of tracking candidates that slows your productivity down to a crawl? Or on talking with candidates and clients so that you can build relationships with both and generate more business?

The answer is clear. The right applicant tracking system and candidate database can help you maximize your time, make more placements, and earn more money.

Candidate Database Management

Managing your candidates resume database is extremely important, and that’s why having the right applicant tracking system is also important. Not only is the right ATS the best way to find candidates, but it also allows you to do what is necessary to manage your pool of candidates so you can place as many of them as you possibly can.

What good is it to have a robust and powerful recruitment database if the majority of the information in that database is out of date? You need to keep the information in your database as current as possible, and that starts with removing duplicate records. The Big Biller ATS gives users the ability to merge People records if duplicates are found within their database.

When merging records, fields with only one input box will be overwritten (name, address, etc.). If a field has more than one input box, the new information will be added as an additional line (phone numbers, email addresses, etc.).

In fact, Big Biller offers a whole range of data integrity features and functionality for those recruiters using its candidate database. These features include the following:

  • Customization
  • Duplicate checking
  • Merging
  • Tags
  • Searching
  • Custom fields

Big Biller offers both an applicant tracking system free trial and demo.

You can sign up for a FREE 15-day trial of the software


Or you can sign up for a live demo of the Big Biller ATS recruitment system


Or you can do both. The choice is yours!

Tag and Manage Candidates

One way to manage candidates effectively within your database is to tag them. Within Big Biller, tags function as a custom coding system for People, Company, and Job Order records.

Tags are most widely used on People records because they will automatically parse when adding new resumes. Big Biller gives you the ability to create your own list of custom Tags for your firm.

When parsing new resumes, Big Biller will look through the resume and automatically code the new record with the matching Tags. These can be found within the Tags & Codes card on a Datasheet. This way, you can more easily keep skills and other key information up to date for the candidates in your database.

Other Helpful Information – If Needed

Big Biller represents a full-cycle recruiting solution for data management recruitment agencies. The ATS addresses every stage of the process, providing time-saving features and functionality that can streamline your desk and maximize your productivity.

With Big Biller, you can keep track of all of your candidates and their work history, background, activity, and communication in the following ways (among others):

  • Spreadsheet imports for a pain-free startup
  • Effortless resume parsing
  • Email parsing of resumes
  • Quick and easy email marketing
  • Powerful candidate search and find functionality

Big Biller is one of the most functional ATS packages on the market, easy to use yet both powerful and affordable. It truly offers one of the best resume database solutions for just $59.50 per user per month with the annual pricing plan. Get 15 days of the software for free or request a live demo today!

LinkedIn Database Integration

Big Biller also offers LinkedIn Database integration with its recruitment database for the purpose of importing candidates. It does this through the Top Echelon Chrome Extension tool, called TE Connect. This tool can be added to your Google Chrome browser and is designed to streamline and automate manual data entry for the Big Biller recruiting software.

TE Connect allows you to import candidates directly from web pages right into Big Biller. It will import the text that’s selected, check to see if the record already exists in your database, and if it isn’t, will create a new record for you. You can also add the contact to a Pipeline right from the extension to save even more time!

Please note that this extension is only available through Google Chrome’s web browser. In addition, when using the Top Echelon Chrome Extension tool, only import information into your database that you have permission to add.

Three Reasons to use Top Echelon Network for your Recruiting Database

Considering how important it is to use the right candidates resume database for your recruiting agency or recruitment firm, it’s a decision that you should take seriously. But we’re here to help! Here are three reasons to use Top Echelon Network for your recruiting database:

1. The integrity of the Network

Network members are screened and vetted, meaning that you’re sharing information with recruiters who place a premium on quality communication and quality data.

2. The integration between the Network and Big Biller

The Top Echelon Network software and Big Biller software fit seamlessly together, resulting in even greater efficiency and time savings.

3. The high quality of the candidates

The candidates in the MEGA Candidate Database are recruited candidates, which mean they’re of higher quality, and thus, more placeable.

The best way to find candidates is by utilizing both a recruiting database and candidate database. With membership in Top Echelon’s recruiting network and integration with the Big Biller recruitment software, you can find that potential candidate for employment who will match your client’s job order and result in a placement . . . and a placement fee.

The best applicant tracking systems also offer a free trial of its software, a demo, or both. (Believe it or not, there are some applicant tracking software companies that don’t offer a free trial and that require you to submit information before they’ll even disclose their pricing structure.)

Big Biller offers both an applicant tracking system free trial and demo.

You can sign up for a FREE 15-day trial of the software


Or you can sign up for a live demo of the Big Biller ATS recruitment system