Getting Started with Big Biller

Welcome to Big Biller!

Click through the links below to view a short video and written step-by-step instructions on each corresponding topic. These will help get you started on the right track with the features and functionality that Big Biller has to offer.

Navigation and Adding Records

Basic Navigation (2m 17s) – Let’s start with the basic navigational features in Big Biller. Let us show you how easy and user-friendly the software is to navigate.

Adding Records (3m 9s)Adding data with Big Biller is easy, because the software provides a number of tools to help you create records quickly.

  • Emailing Resumes into Big Biller (1m 34s) – Big Biller’s Email Parser allows you to quickly take an email with a resume attached and send or forward it right into your database.
  • Importing Spreadsheets (2m 44s) – Big Biller’s Contact Importer gives you the ability to import spreadsheets and create new records for people, companies, or a combination of the two.
  • Browser Extension – The Top Echelon Browser Extension tool can be added to your Google Chrome, Microsoft Edge, or Firefox browser and is designed to streamline and automate manual data entry by importing candidates directly from specific webpages

Record Management

Managing Records (2m 42s) – Now that you’ve added People, Company, and/or Jobs to Big Biller, let’s take a look at how to manage these records including customization, sorting, and tailor the records to your needs.

Activities (3m 4s) – Activities can be created for anything you do to run your desk (calls you make, messages you leave, interviews you schedule, phases in your placement process, etc.) and can be attached to People, Company, or Job Order records. They’ll help you keep track of your daily notes, conversations, and events.


Running a Search (2m 41s) – Big Biller’s search function allows you to quickly get your hands on a specific group of records. With the Boolean Builder, you can build a more accurate keyword search string for better results in less time.

Managing Search Results (2m 58s) – Once you have your search results, you can tweak the way you view the data, preview records, filter or sort your list, modify the search criteria, save the search, and/or take action on the records right from your list of results.


Sending Outgoing Emails (2m 45s) – Big Biller’s emailer allows you to send outgoing emails right from the database. You can send these as standard emails, or in a mass format.

  • Gmail Integration  – Integrating your Google account with Big Biller will allow you to send standard mail directly from your Gmail account, rather than from Big Biller’s email servers.

Logging Incoming Emails (2m 28s) – Each user has an unique email address that they can use to assist them in quickly logging incoming emails, regardless of what external email client you’ve chosen to use for your business.


Pipelines (2m 47s) – A Pipeline is a list of candidates that are linked to a specific job order. The Pipeline enables a recruiter to quickly see who is being considered for the position and where they stand in the placement process.

Texting (1m 16s)– Big Biller’s text messaging service allows you to subscribe to a dedicated phone number (or multiple) to send texts to candidates and/or contacts through the software

Creating and Adding Records to a Hotlist (2m 18s) – Hotlists are like online filing cabinets where you can store and categorize records. The Hotlist function gives recruiters quick and easy access to custom lists of People, Company, or Job Order records.

Managing Hotlists (2m 39s) – Hotlists give you the ability to create custom lists of People, Company, or Job Order records within Big Biller. You have the ability to further group and organize your records within each list through the use of custom Hotlist stages.

Planner (1m 59s) – The Planner allows you to keep track of your Activities and see what you need to do within a specific day, week, or month. All Activities created within the software can be found on the Planner.

Business Development Methods (3m 16s) – As a recruiter, it’s important that you have a way to track your contacts and/or companies through your sales funnel. Within Big Biller, that business development process is best managed through the use of Hotlists.

Reports (2m 18s) -Big Biller reports aid in measuring your performance and the performance of your recruiting staff. Tracking key metrics helps users of Big Biller identify both areas of strength and areas that need improvement.


Big Biller Job Board (1m 52s) – Big Biller’s Job Board integration allows you to post and advertise jobs on your recruiting website. From there, candidates can apply to your job and then will be available for review on the Pipeline of the job that you’ve posted.

Top Echelon Job Posting (2m 34s) – Top Echelon Job Posting allows you to advertise your jobs to various external job board sites around the internet. From there, candidates can apply to your job and then will be available for review on the Pipeline of the job that you’ve posted.