Track and Manage Candidates

Hiring consistently well is all about successful candidate relationship management (CRM), and this is where CRM systems offer tremendous value to recruiters. However, this is a multi-stage process that requires efficiency and a high level of execution at every stage. The three main stages involved in the process include the following:

Adding candidates to the database

Obviously, you can’t place the right candidates unless you have access to those candidates’ information, and this is where the value of an applicant tracking system is abundantly evident. The best systems don’t force you to only add candidate data manually. Instead, they offer automated solutions that will save you even more time so that you can focus on those tasks that lead most directly to placing or hiring the right candidates.

Searching candidates in the database

Having the right candidates in your database doesn’t do you much good if you’re not able to find those candidates when you need to do so. Once again, this represents the value that an applicant tracking system provides, since it allows you to filter through all of the candidate information in your database to find the candidates with the specific criteria you need. For example, you can search specifically on experience, geographic location, education, and skills.

Managing the right candidates during the hiring process

Once you find the right candidates, it’s critical that you’re able to use your CRM and ATS to track and manage them throughout the recruitment process. For example, you need to be able to see which stage of the process each candidate is in, so you can make the quickest and best decisions possible concerning the viability of their candidacy and how you should handle them going forward. This is where speed and accuracy are at their most critical, since they are both essential to hiring the right candidates in the shortest amount of time.

Learn more about Management + Tracking Tools

A Refined Applicant Tracking Software

However, considering the challenges that exist when it comes to hiring top talent, it’s not enough to have a basic or average HR applicant tracking system. No, a more refined ATS is required to gain and maintain a competitive edge in the employment marketplace. The best ATS for recruiters is equipped with upper-level tools and features designed to source more high-quality candidates, communicate with those candidates more easily, and accelerate the recruitment process for the purpose of keeping the candidates engaged and interested in the opportunity.

Adding records

A refined ATS will give you options for adding candidate and job order data outside of just manual entry. In fact, it should provide multiple options for adding data, including email parsing capability and a bulk data importing tool.

Posting jobs

The best talent management systems have an integrated process that allows you to post opportunities to the biggest and most popular job posting sites. This provides your jobs with more exposure, and when candidates apply for those jobs, their information is automatically added to your database.

Scheduling activities

In order to accurately and effectively track candidates throughout the hiring process, it’s also important to be able to schedule the activities that occur during that process.

Adding notes and comments

This is functionality that is beneficial to the entire team, as each member of the team is able to see what has transpired to that point, including the trail of communication.

Email marketing

Another important aspect of candidate relationship management is communication, and that includes email marketing. The most popular ATS systems allow users to email candidates, both individually and in a mass format.

In today’s hyper-competitive marketplace, the features of a standard ATS will not cut it for recruiters. Instead, a refined applicant tracking system is needed to streamline the process more quickly, save time more efficiently, and increase production across all levels of a search consultant’s recruiting desk.


ATS Software Features

For a refined applicant tracking system, it all comes down to the top ATS software features. And the Big Biller ATS has all of the features that can help a recruiter save time during the hiring process for greater levels of efficiency and effectiveness. Below are four applicant tracking software features that Big Biller has and that can be of benefit to your recruiting agency or organization’s hiring efforts.

Job Order Pipelines

The purpose of this ATS feature is to allow you to see who’s being considered for a position and where they stand in the recruitment process. Below is how Big Biller stands out with this feature:

  • Big Biller has customized stages to mirror your placement workflow.
  • You can use the list for executing mass actions, including sending emails, submitting to a hiring manager, or building a call list in your planner.
  • With Big Biller’s placement forms, you can record and track important details for your filled jobs when you reach the placement stage.
  • Big Biller’s placement reporting gives you the ability to review key metrics, including time-to-fill, source reporting, and total fees.

Resume Parsing

With this feature, Big Biller pulls out important data points from the resume and builds a record (contact information, work history, education, certifications, and customized tags). Big Biller’s proficiency with this feature includes the following:

  • Big Biller provides automatic duplicate checking and automatic update options.
  • You have the ability to forward job resumes right from your email inbox (email parsing).
  • Big Biller’s Chrome extension tool allows you to capture and parse Web pages on the Internet.
  • You can mass parse job resumes from a zip file.

Seamless Searching

Big Biller’s searching capabilities are also second-to-none, affording users the following functionality:

  • Big Biller has easy keyword and radius searching.
  • The software’s Boolean Builder assists in building targeted keyword search strings.
  • You can save searches.
  • Big Biller offers flexible result lists, including filters, sorting, and the ability to choose the columns either displayed or hidden.
  • With the record preview in result lists, you can review the results quickly in one place.
  • Highlighted search terms also allow for quick review.
  • Big Biller allows you to take mass actions from a list, including mass emailing, adding to a Hotlist, adding to a Pipeline, and logging and scheduling activities.

Biz Dev Hotlists

Big Biller’s Business Development Hotlists further help recruiters to save time so they can focus on those tasks most likely to help them make more money. Recruiters use these Hotlists to create custom lists of records, specifically people or company records for the purpose of business development. Below are some of the capabilities that Big Biller affords its users in regards to this feature:

  • You can customize categories for each list to mirror your business development workflow. (It’s easy to move records from one category to the next.)
  • Big Biller allows you to use the list for mass actions, including sending emails, building a call list from your planner, etc.
  • You can preview in the list to review the record data in one place, as well as share information with other users on your team.

Why Recruiters Need an ATS

There are many reasons why a recruiter, regardless of whether they’re an agency recruiter or corporate recruiter, needs an applicant tracking system.

Without an applicant tracking system, a recruiter would be reduced to using manual methods for tracking and managing candidates. In the early days of the profession, recruiters only used a filing cabinet full of hard copy resumes and a rolodex of phone numbers for making calls. The next step were desktop applications for candidate tracking and management. The advent of the Internet ushered in the use of online applicant tracking systems, allowing users to login to their systems anywhere they had access to an Internet connection.

In today’s fast-paced business environment, using an ATS should not be considered a luxury. Instead, it’s a necessity.

The biggest reason that a recruiter should use an applicant tracking system is the saving of time, and there are a number of different ways to do so.

Track Candidates at the Office or on the Go

In today’s age of wireless technology, it’s important for a recruiter to effectively use an applicant tracking system both in the office and also on a mobile device.

After all, passive candidates typically look for new jobs in the evening and on the weekends, which means recruiters need access to their information at all times, regardless of whether they’re in the office or using a mobile device outside of regular work hours.

Big Biller’s recruitment software is mobile-friendly, which means that it conforms to whatever device you’re using to access your information. That device could be a personal computer, a smartphone, or a tablet. As a result, Big Biller software users can track candidates at the office or on the go. This is important, since the sooner you can present qualified candidates to hiring managers, the more quickly you can schedule interviews and accelerate the placement process.

The best applicant tracking systems also offer a free trial of its software, a demo, or both. (Believe it or not, there are some applicant tracking software companies that don’t offer a free trial and that require you to submit information before they’ll even disclose their pricing structure.)

Big Biller offers both an applicant tracking system free trial and demo.

You can sign up for a FREE 15-day trial of the software


Or you can sign up for a live demo of the Big Biller ATS recruitment system