4 Critical Components for Properly Qualifying Job Orders

In a recent blog post, I discussed what comedian and actor Jerry Seinfeld (of all people) can teach recruiters and search consultants about qualifying job orders. That lesson is broken down as follows:

  • Anybody can take job orders.
  • Taking job orders isn’t the important part.
  • Qualifying the job orders—THAT’s the important part.

So . . . what exactly are some of the components that must be present for a job order to move into the “qualified category”? While opinions about this vary, there are at least four critical components. The absence of one or more of these components lessens the chance that there’s a placement check waiting for you at the end of the search.

Those components are listed below:

#1—Urgency

#2—A set timetable for the process

#3—A firm commitment

#4—Clear expectations

However, there are other factors involved in the process. Which factors are those? We’re glad you asked!

Other factors for qualifying job orders

That’s just at the beginning. Throughout the process, you also need consistent communication and regular updates and feedback.

That’s because each job order you receive should come with following disclaimer:

Warning: the hiring manager reserves the right to change their mind about the contents of this job order, the time frame associated with it, the people involved in it, or even its very existence, all without informing you beforehand. Have a nice day.”

But of course, it doesn’t.

The truth is that a job order—figuratively, of course—is a living, breathing entity. It can change, it can morph, it can grow, it can shrink, or it can undergo 100 other similar transformations. What you have on your desk is a job order that might NOT be a true representation of what it is right now, in real time. In essence, it’s only a snapshot, taken during the last time you qualified its contents.

Qualifying job orders = saving TIME

Only by properly qualifying job orders throughout the entire process can you ensure that you’re spending your time wisely. There’s no worse feeling than working a job order for an extended period of time, only to find out the job description has changed, the time frame for hiring has been indefinitely extended, or the employer has decided to hire from within.

As I mentioned in my previous blog post, the worst thing you can do is grab the job order and run with it immediately, without securing any crucial components. Before you hang up the phone with the hiring manager, you should establish those components—urgency, a firm commitment, clear expectations, and a set timetable for the completion of the process.

Because if those components haven’t been established, there’s no (logical) reason to start presenting candidates.

Sharpen your skills with our Recruiter Training Library

If you’re an agency recruiter or search consultant and you’re looking to sharpen your recruitment skills, you can do so with continuous training and education. The good news is that we can help with the Top Echelon Expert Recruiter Coaching Series of webinars!

These webinars are conducted by some of the most popular trainers in the recruiting and staffing industry on the second Tuesday or Wednesday of every month. If you register for a live webinar and can not attend, we record the session so that you can access it at a later date. These recorded versions are then posted on our website as free recruitment and selection training courses in the Top Echelon Recruiter Training Library.

Top Echelon’s coaching series of webinars addresses the fundamentals of the recruiting and staffing profession. They also include the latest tips, trends, and strategies in the industry. These topics deal with candidates, clients, and sometimes both, depending upon the speaker and their areas of specialization and expertise. As always, our goal with these webinars (and corresponding videos) is to help agency recruiters and search consultants make more placements.

Training videos about qualifying job orders

Below are two of the videos in the Top Echelon Recruiter Training Library that deal with job orders. Click on the title of each video for access.

In addition to training and webinars, Top Echelon offers other recruitment tools. These tools include the following:

Find out more about the recruitment solutions that Top Echelon offers to agency recruiters and search consultants!