The reluctance of hiring authorities to pull the trigger on a quality candidate can be a mind-numbing, hair-pulling, stress-laced experience for any recruiter.
You’ve probably already discovered that there’s almost nothing you can say during the recruitment process steps that will speed them up. However, the questions you ask and what you do before the process begins holds the key to avoiding another angst-riddled adventure.
By taking time up front to set clear and concrete expectations through communication, you can either:
- Ensure a timely interview and selection process.
- Identity the search as one that is going to involve a slow process and either prepare for it or turn it down.
What follows are suggestions for setting those expectations so you don’t lose any more hair than you already have.
The recruiting process: on the fast track
Below are five ways that recruiters can speed up the recruiting process:
#1—Determine if filling the position is a priority.
If there’s no urgency attached to filling it, then you can expect a slow recruiting process. “ASAP” is NOT an acceptable answer if you ask the hiring authority when they want the position filled. (“ASAP” is code for “As soon as possible . . . but only if we’re absolutely, positively sure beyond a shadow of a doubt.”) Instead, ask them when they would like to schedule face-to-face interviews. That sets expectations right away. If they balk at setting up a preliminary interview schedule, there must not be that much urgency tied to the position.
#2—Identify the true decision maker.
Some people appear to be the ones charged with making the final decisions, when in actuality, they’re only secondary cogs. By first identifying—and then working closely with—the uber-decision maker, you’ll improve the chances that action will be taken more quickly. A corollary to this item involves determining the role of HR in the process and identifying when (or if) you’ll have to deal with them. Gathering this important data at an early stage will allow time to plot the appropriate course of action. It will also help you to navigate the process as efficiently and successfully as possible.
#3—Educate the client about current market conditions.
There’s a good chance you’ve already attempted this option. Once again, though, it’s important to take this step at the outset of the process, not in the middle of it. Once the process is in motion, hiring authorities are less likely to step on the gas pedal. However, by having a frank discussion before the process begins, you can more successfully plant a seed in their collective heads. Hopefully, that that seed will translate into speed.
#4—Secure a commitment.
You can’t expect company officials to proceed in a timely fashion if you didn’t receive a commitment from them to proceed in a timely fashion. You can’t hold them to a commitment that doesn’t exist. So, after discussing current market conditions with the hiring authority, secure such a commitment. If they give you one, great. You’ll probably have to reference it often once the process begins. If they don’t give you one, then you know what you’re up against if you accept the search.
#5—Set other expectations.
These revolve around communication throughout the entire recruiting process. Discuss when and how often feedback will be given, continually emphasizing the importance of keeping the lines of communication open. Tap into your role as a consultant. Use your extensive experience to explain to company officials how and why you’ve had success with the techniques you’re promoting to them.
Bottom line: if there’s something you want them to do or something you expect should happen, be sure to discuss it up front.
Top Echelon offers a free monthly webinar as part of its Recruiter Coaching Series. After the webinar is over, we post the recorded version of the webinar on our website. These webinars touch upon a variety of recruiter-related topics. These topics deal with both candidates and clients. As always, our goal with these webinars (and corresponding videos) is to help recruiters make more placements.
Industry trainer Bob Marshall of TBMG International has a webinar video on the Top Echelon website that can help with the dilemma posed in this blog post. The title of that video is “How to Inject Urgency into the Hiring Process.”
In addition to training and webinars, Top Echelon offers other recruitment solutions. These solutions include the following:
- Big Biller recruiter software
- Top Echelon split fee recruiting network
- Top Echelon contract staffing services
For more information about Top Echelon and the products and services that it offers, visit the Top Echelon website by clicking HERE.